Certified Copies of Business Documents
DIY Step-by-Step Guide(No agent or lawyer)
As an example, in Illinois
1) Visit the Illinois Secretary of State’s Business Services page:https://www.ilsos.gov/departments/business_services/business_searches.html
2) Locate your business using the entity name or file number.
3) Identify the document type you need certified.
4) Complete the Request for Certified Copy Form (or use the online portal if available).
5) Submit payment ($25 state fee + handling) and your mailing/email address.
6) Wait for processing and receive your certified copy electronically or by mail.
Common Mistakes People Make
● Requesting an uncertified plain copy instead of a certified version.● Misspelling or using the wrong business name.● Having unpaid state fees or missing annual reports (causing rejection).
Documents & Information Needed
Before starting the process, prepare:
● Exact business name and entity file number (from the Secretary of State). ● Type of document you need certified (e.g., Articles of Organization, Amendment). ● Contact and mailing information for delivery. ● All annual filings and fees must be current before the Secretary of State can issue certified copies.